Import your signed archive

Keep the agreements you already signed in another tool next to the documents you sign in Plutosign. A signed PDF from PandaDoc, DocuSign, Dropbox Sign, Adobe Acrobat Sign or any other tool becomes a read-only record: the file as you uploaded it, its fingerprint and the date you imported it. Plutosign did not collect those signatures and does not present them as its own.

What an imported agreement is

• A read-only record, not a document. It has no signing link, no send, no reminders and no certificate.
• It carries the badge Imported · signed in PandaDoc (or DocuSign, Dropbox Sign, Adobe Acrobat Sign), or Imported · signed elsewhere for any other tool.
• It is never shown as a Plutosign e-signature. Each record says: "Plutosign did not collect this signature and does not vouch for it. It stores the file as uploaded, its fingerprint and the date it was imported."
• It is left out of your completion metrics and your document counts.
• The title, the customer, the people, the dates and the value are what you reviewed and saved. Plutosign does not change the file.

Before you start

• Export the signed PDFs from your current tool. Export the audit trail or certificate from that tool too, and keep it with your own records.
• PDFs, or a zip of PDFs. Export a signed file in any other format as a PDF first.
• Each file can be up to 30 MB. One import run takes up to 100 files.
• Remove any open password from a PDF. A password-protected PDF is refused.
• A file that is already in your archive is refused as a duplicate. Plutosign compares the fingerprint, not the file name. A file you uploaded before but did not save is refused too; its row shows Already uploaded, not saved yet with Resume, which opens that import so you can review and save it.

Import a zip

• The zip is opened in your browser. Only the PDFs inside it are uploaded, one by one. The zip itself is not uploaded.
• Files that are not PDFs, zips inside the zip, and system files such as __MACOSX are skipped. Password-protected PDFs are skipped too. The page says how many were skipped.
• Your browser reads the zip in small pieces, one PDF at a time, so a large zip does not fill your device's memory. On a phone or another device with little memory, very large PDFs in a zip are not unzipped; the page says so. Unzip those on a computer and drop the PDFs.
• An older browser cannot open zips here. Unzip the zip and drop the PDFs.
• One zip can hold up to 500 PDFs. One import run takes up to 100 files, so a larger zip is split: choose the files to import now, save, then start a new import with the same zip and choose the next files.
• When the PDFs are in folders, the review table suggests the folder name as the customer. For example, Acme Corp/2024/MSA.pdf suggests Acme Corp. Folder names such as Documents, Completed, Templates or a year are not used. You can change the suggestion, and an AI suggestion for the customer takes its place.

Import your archive

Where to find imported agreements

• Documents: select the Imported tab. Search by title, by company or by a person named in the agreement.
• Customers: open a customer. The drawer lists its records under Imported agreements, apart from its documents, with the signed date and the end date.
• Imported agreements never appear in the completion counts of your documents.

The record page

Open a record from the Imported tab or from the customer's drawer.

• Download gives you the original PDF, byte for byte as you uploaded it.
• The line Imported on (date) · fingerprint (value) shows when the file came in and its fingerprint.
• The fingerprint is the SHA-256 hash of the exact bytes of the file. The same file always gives the same fingerprint. A file that differs by one byte gives a different one. Use it to check that a copy you hold is the file Plutosign stores.
• The fingerprint does not verify the signatures in the PDF. It says nothing about who signed, when, or in which tool. For proof of signing, keep the certificate or audit trail from the tool the agreement was signed in.
• The badge and the note under it stay on the record. You can edit the details at any time. The file does not change.

Track renewals

On Growth and above, select Track renewal on a record. The agreement joins the Renewals view with the end date and the renewal terms you saved, and you get the same renewal reminders as for a document signed in Plutosign.

Remove a record

Open the record and select the option to remove it. The record and the stored PDF are removed from Plutosign. This does not change the agreement in the tool it was signed in.

Plan notes

• Importing a signed archive does not use your document allowance.
• AI suggestions use the workspace's AI actions, or credits once those are used, like any other AI action.
• Renewal tracking is included in Growth and above.

Questions

Does Plutosign verify the signatures? No. The badge and the record say so: Plutosign did not collect the signature and does not vouch for it. It stores the file as uploaded, its fingerprint and the import date. If you need proof of signing, keep the certificate or audit trail from the original tool.

Can I send an imported agreement for signature? No. An imported agreement is a record, not a document. To sign a new version, import the PDF as a document instead. See Import a PDF with Instant Switch.

Can I import a file that is not a PDF? No. Export it as a PDF from the tool it was signed in, then import it.

Troubleshooting